Many people need to know how to notarize a document before signing an affidavit, power of attorney, or real estate document. Although the process is simple, following the correct steps can prevent delays and legal issues.
What Is a Notary Public?
A notary public is a state-appointed official who acts as a neutral witness during the signing of important documents. A notary does not give legal advice or explain the meaning of a document. Instead, the notary follows state laws and verifies the signing process.
Notarization helps prevent fraud. The notary confirms the identity of the signer and makes sure the signer acts willingly and understands the document. For this reason, people often use notarization for affidavits, powers of attorney, real estate documents, and other legal or financial agreements.
How to Notarize a Document
If you want to learn how to notarize a document, follow these basic steps:
- Bring a valid government-issued photo ID.
- Bring the complete document and make sure it does not contain important blank spaces.
- Sign the document in front of the notary if your state requires it.
- Allow the notary to verify your identity and willingness to sign.
- Wait while the notary completes the notarial certificate and places the official signature and seal on the document.
The notary may also ask questions to confirm that you understand the document and that no one is forcing you to sign.
Documents That Cannot Be Notarized
A notary cannot notarize every document. For example, a notary cannot notarize:
- Incomplete documents.
- Documents with important blank spaces.
- Documents that the signer does not understand.
- Signatures from people who are not present.
- Certified copies of birth, death, or marriage certificates.
Government agencies issue vital records directly. However, a notary may notarize a signature on a related application or written statement.
Apostilles and International Use
You may need an apostille or authentication if you plan to use a notarized document outside the United States. An apostille confirms the authority of the notary for international purposes. Therefore, many countries require this additional step before they accept a U.S. document.
Learn More About Notary Services
PennySmart Group provides in-person and remote online notarization services for many types of documents. We can also help you determine whether your document needs an apostille for use in another country.
Call or text 941-282-5787, chat online, or email info@pennysmartgroup.com to get started.